Life on the road can be unpredictable. For thousands of professional drivers crossing Europe daily, access to the right tools and support can make all the difference. From unexpected road tolls to last-minute repairs, managing trip-related expenses has long been challenging – often involving out-of-pocket payments, time-consuming reimbursements, and administrative bottlenecks.

In response to these ongoing challenges, Girteka has implemented a new digital payment system – Payhawk, that transforms how drivers handle work-related expenses. The solution provides both virtual and physical cards, activated specifically for the duration of each trip, allowing drivers to easily cover all pre-approved costs like parking, hotel stays, some of road tolls, washing stations, minor vehicle maintenance, and unpredicted expenses.

Driving Forward with Simplicity and Security

For drivers, the change means less hassle and more confidence. Each transaction is logged via a mobile app, where receipts are uploaded instantly and reviewed by managers in real-time. In case of more significant or unforeseen expenses, drivers can request a limit increase directly through the app – often receiving approval within minutes.

“At first, it took some getting used to it, like with any new thing,” shared Roman, a professional truck driver. “But now, it’s comfortable. I can easily separate business and personal expenses, and it’s resolved much faster when something unexpected happens. I feel more supported by the company.”

This structured process increases security – ensuring all expenses are pre-approved or monitored – and prevents misuse. Limits are set per trip, and approvals are tied to the amount requested, reinforcing accountability without delaying operations.

Impact Beyond the Wheel

The benefits extend well beyond the cab. The new system reduces administrative overhead for Girteka’s operations, HR, and accounting teams by eliminating manual reimbursements and paper-based workflows. With expenses visible online in real-time, financial oversight is tighter, and response times are faster. But first and foremost, it is beneficial for drivers, who now can stop worrying about unpredicted payments.

This approach enables better planning and data-driven decision-making. Trip expense data can now be analyzed to optimize routes, budget forecasts, and service offerings, proving Girteka’s long-term commitment to digital innovation.

Setting a New Standard in Logistics

With over 500 drivers already using Payhawk, the new payment system and usage expanding weekly. By June, more than half of all drivers (6,000) are expected to rely on the digital payment solution daily as the system becomes fully embedded into the company’s operational model.

The initiative is part of a broader strategy to create a digitalized, efficient, and human-centered logistics environment, from improved driver support to more intelligent cost control.

“Technology in logistics should empower people – not complicate their work,” noted Mindaugas Paulauskas, CEO of Girteka Transport Girteka. “This project reflects our commitment to making everyday tasks easier for our drivers while building a smarter and more transparent system for the company.”

In an industry where time, trust, and efficiency are everything, Girteka continues to lead with innovation, care, and a clear vision for the future of transport.